Effective date: December 04, 2025
Last modified: December 04, 2025
A Quick Look at Our Privacy Policy
Before you jump into using our services, here are a few things you should know:
This Privacy Policy is a commitment between you and us. It’s legally binding and works hand-in-hand with our main Terms of Use.
- When we say “we,” “us,” or “our,” we are only referring to IT-Magic Sp. z o.o., a company established under the law of Poland and the EU. We act as the data controller, meaning we are the ones who decide what personal data to collect, why we need it, and how long we keep it, unless we tell you otherwise.
- This policy is active whenever you use our Services. We operate under the assumption that you reasonably expect us to process your data when you engage with us. If this isn’t okay with you, you should stop using our Services or let us know you object to us using your data.
- We promise to be open. We do not collect your data secretly and will only ask for the minimum information required. For instance, in our “Contact Us” area, we just need your name and email to write back to you – you don’t have to share your whole life story.
- If you have any questions about this policy or your rights over your data, please contact us at [email protected].
What This Policy Covers
This document explains exactly how we handle your personal data and those small files called cookies when you use our Services, as defined in our Terms of Use.
It clearly sets out what you can expect from us as your data controller, including:
- What kinds of information we gather, the legal reason for doing so, and the goal.
- Which other companies or people we might share your data with.
- How long your data stays on our systems.
- The control you have over your data (your rights).
- The security steps we take to keep your information safe.
- How we might update this policy in the future.
- How you can get in touch with us.
Collecting Information: The What, Why, and How
Data You Give Us Yourself
What We Ask For: We collect personal data when you use forms on our Website, like “Contact Us” or “Career.” Through the “Contact Us” form, we may collect your name, email, phone number, project budget, and a description of your request. A
How We Use It: We use this data to meet your expectations – to respond to you. For “Contact Us,” we address your inquiries, support issues, or technical questions.
Legal Reason: Most of the time, we process your data because we are preparing to or are already fulfilling a contract with you (i.e., delivering our Services), or because you gave us consent. We also rely on our legitimate business interests (like efficiently running our services or finding great employees), as long as these interests don’t harm your rights. If we use this reason, you always have the right to object.
Data Collected Automatically (Cookies)
What We Collect: When you visit our site, analytical technologies (cookies) track how you interact with the Website, giving us an idea of your preferences.
How We Use It: This data helps us make the Website work better and improve your overall experience.
Legal Reason: We can only collect cookie identifiers if you give us explicit consent.
Use: The data helps us check how the Website is performing, customize what you see, and highlight information relevant to you.
We may also process data to comply with the law (e.g., if a government authority requests information), while making sure your right to object is respected.
Keeping Kids Safe
Our Services are not intended for children, and we do not knowingly collect information about them.
Other Reasons We Might Process Data
We may also use your data when it’s vital to protect your or someone else’s safety, to perform a task in the public interest, or for our own legitimate interests (like investigating site misuse or protecting ourselves from legal claims). If we decide to use your data for a new purpose, we will inform you first and ask for your permission if needed.
We will never sell your data, and we don’t make important decisions about you using only automated processes.
Who Sees Your Data (Data Sharing)
Our Team and Where They Are
We may share your personal data with our employees or contractors who are working under service agreements and security protocols. These individuals may be based in the EU or in countries like the US, Ukraine, and Poland. If your data leaves the EU for a country with different protection laws, we ensure strong safeguards are in place – for example, by using legally approved contracts called Standard Contractual Clauses.
Third-Party Services
We use external services for things like cloud storage and analytics. Typically, we share only anonymous, non-identifiable, or grouped data with analytics providers. We can send you a full list of all third-party services if you email us at [email protected].
We make sure all our partners adhere to data protection rules (like GDPR) through certifications, agreements, and security measures. We also share data when we are legally required to (e.g., during official investigations).
How Long We Keep Your Data
We only keep your data for as long as it takes to provide our Services or to meet a legal requirement. We decide this length on a case-by-case basis. In short: we don’t keep it longer than necessary. Sometimes, we remove all identifying details from your data (called anonymization) so it’s no longer personal data, and we can then use it for internal statistics.
Your Control Over Your Data
You have the following rights:
- To Know and Get a Copy: Ask us if we have your data and request to see a copy.
- To Fix It: Ask us to update or correct any mistakes in your data.
- To Delete or Restrict: Ask us to remove your data or limit how we use it.
- To Object: Tell us you object to our processing or withdraw your consent.
We aim to handle your verified requests quickly, but complex cases might take up to 60 days, and we will keep you informed. If you’re unhappy with our data handling, you can file a complaint with the EU Data Protection Authority in your area.
How We Protect You
We use strong physical and digital security to protect your privacy. If a data breach happens that seriously risks your rights, we will tell you and the authorities immediately and work to reduce any harm.
Changes to This Policy
We may update this policy. When we do, the date at the top will change, and we’ll summarize the “Key changes.” If you keep using our Services after an update, it means you accept the new policy. For big changes, we’ll let you know (e.g., through a Website notification).
We want you to feel secure using our Website.
Contact Us
Please reach out if you have any questions about this Privacy Policy.
IT-Magic Sp. z o.o., registered under the law of Poland and the European Union
Contact email: [email protected]
Poland
Zlota St. 75A lok. 7,
Warsaw 00-819